Request for Information (RFI) Website Maintenance, hosting and development Requ

Atamis ref - C427098

Request for Information (RFI) Website Maintenance, hosting and development Requirements (ELFT)

RFI Overview

East London NHS Foundation Trust (the Authority) is issuing this Request for Information (RFI)

This RFI is being conducted to support internal value for money (VfM) assurance and potential future planning. This is not a call for competition, invitation to tender, or procurement exercise, and the Authority is not committing to any purchase or subsequent procurement as a result of this RFI.

Scope of services (indicative)

Suppliers are asked to provide information relating to some or all of the following service areas (please state clearly what you can provide) (Full specifications in Attachments A and appendices A - enabled modules ELFT)

• Website Maintenance

• Hosting

• Development Requirements

comparison.

What we need from you

Suppliers are requested to submit

A) Service Offering Response (Attachment A)

• Section 4 - Service requirement – 4.1 and 4.8

• Section 5- Sustainability and social value –5.1 and 5.2

B) Indicative Pricing Submission (Attachment B)

Please complete the pricing schedule using the Authority’s assumptions. Pricing should be provided as - document “appendices A- enabled modules ELFT” support if necessary

Also if applicable the below

• any fixed charges (e.g. management fees, rental fees)

• any typical additional charges (e.g. emergency uplift)

• indexation assumptions (CPI / RPI /etc )

RFI timetable

• RFI published: 26/02/2026

• Deadline for clarification questions: 12/03/2026

• RFI response deadline: 26/03/2026

All dates are subject to change at the Authority’s discretion.

Communications and clarifications

All communications relating to this RFI must be via Atamis messaging. The Authority will not respond to direct approaches outside the portal.

Important notices (compliance - disclaimers)

• This RFI is for information gathering and market intelligence only.

• The Authority is not liable for any costs incurred by suppliers in responding.

• The Authority may choose to cancel or amend this RFI at any time.

• Any future procurement (if undertaken) will be conducted in accordance with applicable UK procurement rules and the Authority’s Standing Financial Instructions and Standing Orders.

• The Authority may use information received to shape future requirements, internal business cases, or procurement documentation. No information provided is confidential unless clearly marked and justifiable; however, the Authority will handle responses in accordance with its legal obligations (including FOIA) . Suppliers should therefore avoid including unnecessary sensitive information.

Evaluation approach (for transparency)

Responses will be reviewed for

• Service capability and coverage

• Operational approach and mobilisation

• Compliance and governance

• Reporting and data quality

• Sustainability / carbon reporting

• Indicative pricing and cost drivers