Provision of Washroom and Associated Services

This notice is an AWARD notice and NOT a call for competition.

The Police & Crime Commissioner for Warwickshire has AWARDED a contract for a fully managed washroom service across multiple Warwickshire Police sites.

Service Requirements Include (but are not limited to):

• Female washroom hygiene services, including planned sanitary waste collection and disposal, and the replenishment of hygiene consumables (e.g., pad dispensers, bag dispensers).

• Male washroom hygiene services, including water manager maintenance, replacement of urinal sleeves and planned urinal servicing.

• Specialist waste services, including hazardous, non-hazardous, sharps, clinical, medical and PPE waste collection and disposal.

• Other hygiene services, such as door mat cleaning and replacement, nappy waste collection, and the installation/servicing of air freshening units.

The successful supplier shall provide planned services as well as ad hoc services as and when required.

The award has been made following a below threshold one stage open procurement procedure.

Contract Details

The contract will commence on 01 April 2026 with an initial term of 3 years with options to extend for 2 x 12 months at the Authority’s discretion. The annual contract value is £29,999.67 plus VAT, this value may change once site surveys have been completed by the contracted supplier.

Options

Options include being able to alter frequency up/down with pre-agreed notice and also to add/remove sites as required with pre-agreed notice. Service requirements may also evolve from time to time therefore service lines, frequency/quantity/volume may increase and/or decrease. The option to extend the contract at the end of the initial term. There is also the option to adjust the service requirements as a result of the initial site survey.