BT225 - Grants Management System

Westminster City Council (WCC) has invested heavily in the Voluntary and Community Sector (VCS) through grants alone. We have committed in our Voluntary and Community Sector Investment Strategy (2023-2028) to investing in capacity building for the VCS, improving the way we measure impact and investing in processes and systems to ensure we have clear, consistent, and accessible council processes.

In support of this work, we are commissioning a grants management platform for a 3-year pilot (a 2-year contract with 1-year optional extension) to assess whether the management platform supports the Council with the following key objectives:

• To improve the experience for grant applicants, ensuring there is a consistent approach for all grant streams, and that they don’t have to re-input the same information multiple times when applying for grants.

• To provide a tool for grant managers to manage the end-to-end grant application, award and monitoring process - moving away from a reliance on Microsoft Applications (such as Word, Forms, Outlook and Excel) to streamline the process to be more efficient with less room for human error.

• To improve consistency across Council in the way grants are managed, including through an option to use consistent application and monitoring templates where appropriate.