Integrated Project Management Information System (PMIS) Tender Notice

Ulster University has been using Microsoft's Project Online (POL) system since 2019. Following Microsoft's recent announcement to decommission Project Online in September 2026 with some system functionality ceasing from April 2026, the University is looking for

alternative solutions from potential service providers in the marketplace to deliver the following aims:

- Establish a "single source of truth" for all project data.

- Standardise templates, reports, and processes.

- Future Capability to integrate with our financial systems. The new system should be the source of truth for project-level financials.

- Be scalable, secure, and future proof.

- Support strategic, executive, and operational reporting levels.

- Usability of the system is considered key.

- Migrate the current POL data and system to the future system.

We are seeking options available to the University currently available in the market to include:

- Strategic alignment, prioritisation and what-if analysis;

- Portfolio, programme and project management;

- Project planning, management, and execution;

- Task management;

- Financial management;

- Reporting and analytics;

- Benefits management;

- Risk and issue management;

- Change request management;

- Dependency management;

- POL Migration process; and

- Intuitive User Experience and Interface.