Luton Council - Open Tender - relating to Heating Plant Maintenance Services (Commercial)

To be able to bid for this tender opportunity suppliers MUST first seek registration on the ProContract Proactis Due North e commerce platform (which is free to all suppliers) https://procontract.due-north.com

Luton is a large and growing town around 30 miles to the north of London. Luton Council is a unitary Council covering an area of approximately 16.74 square miles (43.35 km2) and the current population of Luton is estimated at 216,000.

The Council employs approximately 3,000 people based in a variety of locations such as offices, schools, nurseries, crematorium, parks pavilions, community centres, sports centres, day care, residential, police station, hospital, etc. These locations are located across the Borough.

As a unitary authority we have a responsibility in servicing, maintain and repair of heating system for 58 properties from offices, depot, day centres, community centres, sports centres, museums, crematoria, libraries, pavilions & lodges.

Property and Infrastructure are part of Luton Council, responsible for the management, maintenance and development of the Council’s Estate including:

• Operational assets, (such as office blocks, day centres and depots).

• Commercial assets (such as shopping parades and industrial units).

• Residential assets (such as arm’s length housing company schemes).

• Educational assets (such as LA maintained schools and nurseries).

• Investment assets (often outside the Borough and held purely for secure beneficial rent income).

• Community assets (such as cultural and leisure facilities).

• Green assets (such as parks and public open space).

• Local strategic assets (such as London Luton Airport & Century Park).

The Facilities Management Team, operate within the Property & Infrastructure Division.

• The Hard FM Team are responsible for the servicing, compliance, maintenance and capital upgrades of our corporate buildings.

• We manage the demand and budget, allocating all works via the Property Helpdesk (Monday- Friday) to a range of service contractors – the new supplier will be the sole service contractor for the Heating Plant Maintenance Service and Associated Works – Commercial (up to £75,000).

Larger projects, or works having specific requirements, are tendered – value over £75,000. The new supplier will be invited to bid

The Purpose of this tender is to award a contract to one service provider for between 3 and 5 years subject to satisfactory performance being achieved.

All quantities and indicated spend in pricing document are annual indicative quantities and spend based upon the previous 3 years. The Councils financial year runs from April to March, with an exemption period until May 2023. There are also no guaranteed volumes for all requirements on this contract at any time.

When larger projects (above £75k) are required a minimum of three providers /contractors will be asked to bid on an open tender basis, in accordance PCR15 regulations, adopting the appropriate approach relevant to the anticipated contract value.

The start date for this contract it’s anticipated to be June 2023

To be able to bid for this tender opportunity suppliers MUST first seek registration on the ProContract Proactis Due North e commerce platform (which is free to all suppliers) https://procontract.due-north.com